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Records Management Specialist - 56985

Job Summary

This position will provide agency records management support at the Minnesota Pollution Control Agency. The position converts documents from a centralized paper system to an electronic system in accordance with established processes, requirements and guidelines. The incumbent works closely with other project and program staff to ensure the work is progressing efficiently and to quality standards. The incumbent also provides records management administrative support so that paper and electronic documents are easily and readily available for use and inspection.



Minimum Qualifications

  • Knowledge of basic principles, practices and techniques of database management and skills and experience in typing/data entry.
  • Accomplished writing skills including business English, grammar and spelling.
  • ¬†Customer service/human relations skills sufficient to deal effectively with members of the public, internal staff, and management and have the ability to use customer skills on the phone, in person and online to provide effective general and specialized office support.
  • ¬†Accomplished in using computer programs (e.g., Microsoft Office products, email, intranet/internet, Outlook) and equipment (e.g. computer, facsimile, scanner, photocopier, label machines).

Preferred Qualifications


  • Records management experience.
  • Experience with electronic document management systems.
  • Knowledge of data practices regarding records and records retention.
  • Ability to set priorities and organize work sufficient to carry out daily tasks and stay on target with a long-term project.
  • Demonstrated ability to work independently and on a team.

Physical Requirements


Requires daily lifting such as file boxes, or heavier materials with help from others, and/or lifting and carrying light objects frequently. A job in this category may require walking or standing to a significant degree or may involve sitting most of the time and reaching and squatting to retrieve files or boxes may be required.